Cloud storage services offer an easy and convenient way for you to save, organize and share files.
Instead of storing your files and documents in a pyhsical server, you can use space on a third-party company’s server to store all of your files and documents that allow you to easily scale your storage capacity while keeping the files and documents safe from accidents on-site that could compromise them.
The best choice of Cloud Storage Services:
1. iDrive – Best for backups
iDrive is a cloud backup and storage solution and give the standard features such as
- File syncing
- Backups for multiple devices (PCs, Macs, Android, IOS)
- Data protection
- Mobile app
- 24/7 customer support
The service comes with its own unique features such as IDrive Express. It allows you to backup several gigabytes of data on a temporary storage device sent from IDrive. You can return the drive to IDrive once you’re done.
There’s no bandwidth usage for data transfers. And your data is kept secure using their 256-bit AES encryption which is the same encryption used by the best VPN services.
IDrive is incredibly fast and leveraging a unique method of transferring data that allows them to do so. “IDrive transfers only the modified portions of your files after full initial transfer, by transferring only modified blocks of the file, which optimizes your bandwidth usage and ensures that transfers are quick,” explanation from their website.
2. Microsoft OneDrive – Best for personal use
Microsoft OneDrive offers a highly intuitive cloud storage solution that comes on most Windows products already. It’s a perfect solution for any PC user.
Some of their standout features include:
- Automated backups
- Offline access
- File sharing
- Document scanning with mobile device
- Personal Vault for more protection
The personal Vault is a great product because it is not only protected with identity verification, but it also allows you to store your most important files without worrying about them being accessed by bad actors. You’ll be able to access those files anywhere with a mobile device or computer too.
They do offer a suite of products and services for business such as enhanced team collaboration features such as grant expiring access, create shareable links and more.
3. Google Drive – Best free cloud storage device
Google Drive offers an excellent free cloud storage solution completely free of charge.
Google Drive makes it very easy to share and sync files as well. You have the option to restrict access to certain users and email addresses, as well as give people edit access to certain files.
As such, if you already use a Google service such as GMail, GSuite or an Android device, you should definitely use Google Drive as well.
As for drawbacks, the interface isn’t the best out there. For example, it’s difficult to figure out how to give people access to certain files. Also, if you’re trying to view a Word document or PDF, the service does its best to make you view it on a Google product such as Google Docs or Google PDF Viewer.
If you’re just looking for a personal cloud storage device or if your business is relatively small, Google Drive is highly reccomended. You’re getting a whopping 15 GB in storage space for free. It’s a fantastic deal.
4. Apple’s iCloud – Most intuitive cloud storage service
iCloud offers very similar features and plans to OneDrive. But instead of catering to PC devices, it’s for Apple’s suite of products.
If you’re one of the many millions already using Apple products, you’re already using iCloud. In fact, it’s built into every single iPhone, iPad, iMac, Macbook, and other Apple devices. You automatically get 5GB of data storage for free with iCloud.
You can easily search for and browse your photos and files going as far back as you began to store them on iCloud. Not only are your photos easy to find but you’ll be able to easily share them as well.
In fact, this service seems as though it’s tailormade for photos. You’ll be able to create albums and iCloud even brings up memories for you to look back on specific anniversaries of when you took photos. In addition to photos, you’ll also be able to easily store and access different files and documents on your iCloud.
iCloud is easily the most user-friendly and intuitive cloud storage solution on your list. Apple’s team of user experience professionals created a very simple but powerful experience for even the newest Apple user.
5. Dropbox – Best all-around cloud storage solution
Dropbox is easily one of the most popular cloud storage solutions out there.
Dropbox has grown into a massive file storage platform. You’ll be able to store and share documents, photographs, videos, cloud content, and more. The services sync quickly as well, which means you’ll get the latest version of whatever file you’ll want access to.
Dropbox also comes with great integrations as well. You’ll be able to connect with tools and solutions you likely already use in your daily life and at the office such as:
- Google Cloud
And more. They even offer a tool called Dropbox Paper which allows you to collaborate with your team on an automatically synced platform.
How to choose the best Cloud Storage Service
No matter what device you use to access and store your files, you should make sure that it syncs automatically with the cloud. After all, you’re likely using the storage service because of how you can attain your files and documents anywhere with an Internet connection.
If it isn’t syncing with all your devices, then it’s not going to be accessible when you need it. That’s why you should always make sure that the cloud storage service you use includes automated syncing.
Luckily, this comes default with many cloud storage devices already. However, not all automated syncing is made equal. Some of them require you to choose specific folders and files you want to sync automatically. Others just do it across the board.
A cloud storage service that does not integrate smoothly into your current work tools and processes isn’t a good one for you. If it’s integrated, that means it’ll provide an easy and intuitive way for all of your colleagues, team members, or even your family and friends to share and store files.
A few things that we require for our cloud storage services here at Quick Sprout is syncing with Trello and Slack because those are two tools we use often and every day. Take stock of the software you use often as well and check the cloud storage service you’re considering to see if they offer integrations with it.
This is sneakily important. Many people don’t consider whether or not a service or product can grow with them until it’s too late.
If you’re a small business, you’re not going to need the same amount of storage as a huge corporation like Google, so you’re going to choose a small storage plan at first.
However, if you plan on growing your business, you need to make sure that the cloud storage service offers plans that allow you to do so.
That’s why you should make sure that the services you are considering offer an easy way to switch plans and storage capacity. If they don’t, you might find yourself with a lot of headaches down the line when you need to transfer all of your files and documents to a new cloud storage service.
Credit to: https://bit.ly/3nJMOBt